Registration

PAYMENTS

Payment is due at the time of submitting your registration form. Some programs/services allow for payment plans and are noted in specific program/service information. Cash, personal checks (identification required), VISA, MasterCard, Discover and American Express are accepted.

Confirmations: Registrations received via e-mail, mail-in, or drop-box will receive confirmations/receipts via e-mail. Be sure to list your most current e-mail address. For walk-in registration you will have the option to receive an e-mailed or printed confirmation/receipt. Online users are able to view and print at their leisure. Read your receipt/confirmation carefully as details may have changed since the publishing of the brochure.

If you do not receive a confirmation, it is your responsibility to contact the office prior to the start of all classes you have requested. No refunds or credit will be given for lack of notification.

REGISTRATION GUIDELINES

The registration form must be filled out completely including signing the waiver portion of the form and list as many class choices as are convenient for you. List only participants who meet the household member criteria on your registration form. Only a parent or legal guardian may register a minor. Check the box at the top of the form. As you are indicating that you understand are agreeing to the policies covering registration, cancellation, refund and transfer. Payment must accompany registrations and are processed as received.

A resident is someone who is paying taxes to the Bartlett Park District. Regular fees are paid by those who do not pay taxes to the Bartlett Park District. If you are unsure please check your property tax bill or we will be glad to check for you. Fees up to one and one-half times the resident fee are implemented for most activities and services.

Household Members consist of parents and their single children 24 years and under residing at the same address. Seniors are considered anyone 62 years of age and older. Proof of family members or residency is required annually and may be requested at any time.

There is an inherent risk in participating in some recreational activities. In order to continue offering a variety of quality Park District programs, our insurance carrier requires that a waiver and release from be signed prior to participation. If a participant is under 18 years of age, a parent or guardian must sign. A valid signature is required at the time of registration. The Bartlett Park District does not carry medical, accident, or loss of personal property insurance. Review your personal policies to be certain that you and your family are fully covered.

CANCELLATION AND TRANSFER

Cancellation and transfer requests can be considered only when received in writing by Guest Services five or more working days prior to the start of the programming session. A mandatory $5 cancellation fee is assessed per program, per person. $5 fee is waived if the refund is left as a Household Credit instead of being refunded back to the original form of payment. Additional costs such as trophies, T-shirts and costumes will be assessed as applies.

Cancellation & Transfer Requests of Programs, Activities, Special Events and Trips: No refunds or credit can be given for classes missed, forgotten or changes in personal schedules.

Youth Sport League Cancellation Requests: Cancellations received in writing after the registration deadline can be considered after a replacement is found and registered. Should a replacement register, a $5 administrative fee is charged per program per person and prorated if the season has begun. $5 fee is waived if the refund is left as a Household Credit instead of being refunded back to the original form of payment. No refund is given for the cost of T-shirts, uniforms or trophies.

Punch Cards and Pass Membership: No cancellations, refunds, or credits on  punch cards or pass memberships.

Specialty Programs and memberships have their own Cancellation Request policies. These are spelled out on each registration or application form.

Fillable Cancellation Form
Fillable Transfer Request Form

SPECIAL ACCOMMODATIONS

As a member Park District of NWSRA, we believe that all individuals should be provided with leisure opportunities that allow for performance at their highest level of ability. Although many people achieve this through participation in an NWSRA program, others may have greater success utilizing inclusion services in a park district activity. To begin, simply register for the program of choice. Please indicate the disability and any modifications for participation on your registration form. NWSRA has a formal inclusion process that is followed for each situation. The NWSRA inclusion staff will provide guidance, training, equipment, resources and/or staff as necessary to ensure success for the person with a disability.

If a participant in your household requires special accommodations to help with successful inclusion, please share some information with us.  You can contact the Manager in charge of the program or e-mail guestservices@bartlettparks.org

Special accommodations might also include allergies, seizures, taking prescribed medication, or requiring inclusion in a program. We always appreciate advance notification (a two-week notice is recommended) so staff can prepare and train program staff accordingly to best assist with the accommodation.

Medication

We are committed to the well-being of participants. With proper training and approval, staff are able to dispense certain medications. Please notify the program manager or email registration@bartletparks.org with any information you can provide so we can properly plan for your child’s participation. A two-week noticed is recommended. Additional paperwork and/or parent meeting may be required.

Allergies/Managing Food Allergies

The Bartlett Park District is committed to the well-being of participants and providing a safe, fun environment. We cannot guarantee a 100% allergy-free environment, however, we will manage the situation by creating individualized plans, avoidance strategies and emergency measures to minimize the risk of an allergic reaction. Please advise us of any allergies that may impact successful participation in a program by contacting the program manager or emailing guestservices@bartlettparks.org. A two-week notice is recommended.